Effcetive: May 25, 2018
1. Introduction and scope
eCM Journal provides an interdisciplinary forum for publication in the musculoskeletal field of preclinical research. eCM Not-for-Profit Open Access journal (Eur Cell Mater) is published by the AO Research Institute Davos, a Not-for-Profit foundation in Switzerland (in this Notice, “publisher”).
Your personal information is stored by the publisher. Personal information is that which does, or could, identify you.
This Privacy Notice is provided in the context of the publisher`s role in collection, use, transfer, security and eventual disposal (collectively “processing”) of your personal information or data.
Throughout this notice, “eCM”, “we”, “us” or “our” means the publisher.
2. Changes to this notice
We will update this Notice from time to time and will communicate material changes to you before they become effective by the best means available to us (for example, by a prominent notice on eCM websites).
3. Personal information collected
We hold three categories of personal information or data:
3.1. Personal information that you provide to us when creating an account at https://mc.manuscriptcentral.com/ecm (ScholarOne Manuscripts™, operated by Clarivate Analytics), for submitting or reviewing papers. These data include, but are not limited to, your contact information and academic résumé. When registering an account at ScholarOne Manuscripts™, you will be required to agree to Clarivate Analytics privacy agreement and the present Notice. The privacy statement of Clarivate Analytics can be found at https://clarivate.com/clarivate-analytics-scholarone-privacy-notice/, where eCM is referred to as the "Publisher".
3.2. Data that other users of ScholarOne Manuscripts™ may input to create an account for you when you have co-authored a manuscript with them or they are listing you as a possible reviewer.
3.3. Your ORCID ID, as you have deposited when registering your account at ScholarOne Manuscripts™. For information about ORCID data protection policy please visit https://orcid.org/blog/2018/05/21/gdpr-orcid-you
3.4. Financial data, including billing addresses, postal address, credit/debit card details and bank account details, that you provide when paying your submission fee or APC. These data are accessible to us and stored by WorldPay (https://www.worldpay.com/).
4. Purpose of processing
4.1. Relationship management: we use ScholarOne Manuscripts™ to manage our workflow for the eCM journal and send you e-mails relating to your paper submissions, reviewing and editing activities. Occasionally, we will send you news relevant to the journal using an e-mail delivery system (Pardot, https://www.pardot.com/).
4.2. We may choose to activate a Clarivate Analytics ScholarOne Manuscripts™ tool that helps detect fake peer reviews, in part through the processing of personal data, for example e-mail addresses and submission statistics.
4.3. Marketing: to keep in contact with you about our news, events, new website features, services or new products that we believe may interest you.
4.4. Analytics: to use data analytics to improve our website, services and experiences.
Note: EU GDPR article 6 (lawfulness of processing) information: as data controller, each publisher determines the legal basis upon which it processes the personal data of European individuals. These bases may include your consent and the necessity of fulfilling a contract with you.
5. Recipients of the information
Your personal information that we hold will be:
5.1. Accessed by publisher employees whose roles require access to your data. Our personnel are bound to confidentiality terms, which cover their obligations to protect personal data.
5.2. Transferred to a third party as a result of any merge, acquisition or similar corporate event involving Clarivate or WorldPay.
5.3. Disclosed when required to by law.
6. Information security
We maintain appropriate administrative, technical and physical security measures to protect your personal information from accidental loss and unauthorised access or use. These measures include firewalls, role-based data access, intrusion-detection software and physical access controls to data centres. However, we cannot guarantee that loss, misuse, unauthorised acquisition or alteration of your data will never occur.
7. Data retention
The period for which your information will be retained will be set by you, as you can delete your user account at any time ScholarOne Manuscripts™ and can unsubscribe at any time from eCM Journal news mail using the link at the bottom of the circulated e-mail.
8. International transfer
ScholarOne Manuscripts™ is hosted on servers in the United States of America. Ensuring appropriate safeguards for these data is the responsibility of Clarivate.
eCM Not-for-Profit Open Access journal is hosted by an external contractor, Green (https://www.green.ch), which is currently located in Switzerland and is currently owned by InfraVia Capital Partners (https://infraviacapital.com/).
9. Your right and choices
You may contact us with questions or requests concerning our use of your information, for example to request access to the data that we hold about you, or request that it be corrected or erased. If you registered the information (as in section 3) on ScholarOne Manuscripts™, where it is then held, we will contact them on your behalf for correction or erasure of data if we are unable to do it directly.
However, you may also contact Clarivate with data privacy questions, in particular those that concern the role ScholarOne performs in processing your personal information held on ScholarOne Manuscripts™. You can contact them at: email@example.com.
Similarly, if you want to erase or correct your ORCID ID, please contact the ORCID platform directly at https://orcid.org/help/contact-us
10. Sharing data directly with third parties
You might end up providing personal information directly to third parties as a consequence of your interactions with our website and other services offered by us. For example, you may attend an event hosted by us where you communicate personal information directly with other attendees. We are not responsible for how such third parties use personal data provided by you.
Please be responsible with personal information of others when using our website and the services available on it. We are not responsible for your misuse of personal information or for the direct relationship between you and others when takes place outside of the website or our services.
11. Contact us
For privacy requests and queries, contact us at: firstname.lastname@example.org